From Signup to Scheduled in Under 30 Minutes
No implementation consultants. No months of onboarding. Three steps to a visual, organized shop floor schedule that your whole team can follow.
Three Steps. That's It.
Every feature in MachineScheduler.com exists to support this workflow. Nothing extra, nothing missing.
Add Machines & Operators
Set up your shop floor in minutes.
Import Jobs & Routings
Upload jobs and define operation sequences.
Schedule & Share
Drag, drop, and share with your team.
Add Machines & Operators
Set up your entire shop floor in minutes — machines, work centers, shifts, operating hours, and operators with their certifications.
→Add Machines Manually
Enter each machine with its name, type, and work center assignment. Perfect for shops with a handful of machines that can be set up in a couple of minutes.
→Organize Work Centers
Group machines into logical work centers — CNC Mills, Lathes, Grinders, Inspection. Work centers let you filter the Gantt chart and view utilization at the department level.
→Define Shifts & Operating Hours
Set the operating schedule for each machine or work center. Define first shift, second shift, third shift, or 24/7 operation. Multi-shift scheduling unlocks at Production tier and above.
→Add Operators with Certifications
Create operator profiles with skill levels (Trainee, Qualified, Senior, Master) and machine certifications. The system helps match the right operator to the right job based on required certifications.
→Bulk Import via CSV
For shops with 10+ machines, upload a CSV file with machine names, types, and work center assignments. The system validates every row and reports any errors before importing.
Import Jobs & Routings
Upload jobs via CSV or quick-create. Define reusable routing templates that capture your shop's tribal knowledge.
→Quick-Create Jobs
Click New Job to create a job in seconds — enter job number, customer, priority level, estimated hours, and due date. Rush orders get flagged automatically for visibility.
→Upload Jobs via CSV
For bulk job entry, upload a CSV with job details. Workshop tier supports 50 jobs per import; Production tier and above have unlimited imports.
→Define Routing Templates
Build reusable operation sequences — Op 10: Mill, Op 20: Lathe, Op 30: Grind, Op 40: Inspect. Each operation specifies the operation name, default machine, and estimated duration.
→Apply Templates with One Click
When a new job comes in, select the matching routing template and apply it instantly. All operations are created with the correct sequence, machines, and durations — your tribal knowledge, codified.
Schedule & Share
Drag and drop on the visual Gantt. Assign operators. Share mobile views with your team — no logins required.
→Drag-and-Drop Scheduling
Pick up any operation and drop it onto a machine at the time slot you want. Move jobs forward, backward, or between machines with a single drag. The Gantt updates in real time.
→Instant Conflict Warnings
When two operations overlap on the same machine, both blocks highlight immediately. Conflicts are warnings by default — not hard blocks — because sometimes intentional overbooking makes sense.
→Multi-Shift Timeline Views
Production tier unlocks 2-shift scheduling; Plant tier unlocks 3-shift with handoff tracking. See continuous 6 AM–6 AM views and add handoff notes for seamless shift transitions.
→Assign Operators to Jobs
Match operators to jobs based on certifications and availability. Plant tier adds automatic skill matching; Enterprise tier includes labor cost optimization.
→Share Mobile Operator Views
Generate a shareable link for operators — no login required. Operators see their job queue, tap Start Job and Complete Job to capture timestamps, and view handoff notes.
→Real-Time Utilization Tracking
As you schedule operations, utilization percentages update live for each machine and work center. Spot bottlenecks and idle capacity before they become problems on the shop floor.
See It in Action
How real shop managers use MachineScheduler.com to solve daily scheduling challenges.
Sarah C. — First-Time Setup
Owner-Operator, 3 machines
- 1Signs up, selects Workshop tier, adds 3 mills and 1 lathe
- 2Uploads 12 active jobs from CSV
- 3Drags jobs onto machine rows on the Gantt
- 4Shares operator view link with operator Luis via text
Time-to-first-value: under 30 minutes. Excel eliminated.
Carlos M. — Rush Order Replanning
Shop Manager, 12 machines
- 1Customer calls with 3-day turnaround rush order
- 2Quick-creates rush job, drags onto Mill 7
- 3System detects conflict — drags conflicting job to Wednesday
- 4System flags cascade delay — calls customer, updates due date
Entire replanning: 6 minutes (vs. 90 minutes in Excel).
Marcus J. — Multi-Shift Handoff
Plant Manager, 45 machines
- 1Reviews 3-shift timeline across 45 machines
- 2Receives text: Machine 12 setup ran long
- 3Drags job start, adds handoff note for 3rd shift
- 4Operator sees note on mobile view, starts job with timestamp
Real-time shift handoff. No printed schedules. No miscommunication.
What You'll Need to Get Started
No special hardware, no IT department involvement, no training sessions. Just three things.
A Web Browser
Chrome, Firefox, Safari, or Edge. No software to install, no IT tickets required.
Your Machine List
Names and types of your production equipment, and how they're organized into work centers.
Your Active Jobs
A list of current jobs with due dates — even a rough export from your current system works.
Ready to Stop Losing Capacity?
Join the waitlist for early access. Be among the first shops to replace the whiteboard with real scheduling intelligence.